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These new by-laws took effect on that date.

By-Laws for the Vero Beach Amateur Radio Club (W4OT)

Article I - General

Section 1.   The name of this organization shall be the Vero Beach Amateur Radio Club.

Article II - Purpose

Section 1.  The club shall promote mutual interest in amateur radio in the fields of electronic experimentation, communication and public service, and should provide a fuller enjoyment of the hobby, and good fellowship among amateur radio operators.

Article III – Meetings and Quorum

Section 1. Regular meetings of the Club shall be on the second Thursday of each month at a designated time and location listed in the W4OT website.

Section 2. Special Meetings may be called by the President with notification provided by the Secretary to the membership at least 10 days prior to the meeting. 

Section 3. A quorum to conduct the Club’s business at the monthly meeting shall be a minimum of 11 current voting members plus 3 voting Board members. The President or Vice Present must be present to preside at this meeting. In the absence of a quorum the President or Vice President will determine agenda items to be addressed, i.e., generally those that don’t require a vote.

Article IV – Membership and Annual Dues

Section 1.  The membership of the club shall consist of those amateurs and non-amateurs who have a genuine interest in radio or electronics as a hobby and have submitted an application in writing to the Secretary.

Section 2.  The following types of membership shall include: Regular Members with license, Members without license, Family Members and Honorary Members.

Section 3.  Honorary Members shall be those individuals who are recognized for their valued assistance in promoting amateur radio and Club events.  They shall not have voting rights on actions of the Club.

Section 4.  Annual dues are currently $20 per year with any increase being voted on by at least two-thirds of the voting membership following notification by the Board.  The club year shall be defined as running from January 1 to December 31.  Dues are to be paid in January.  If dues are not paid by March the member shall be dropped from the club’s roster. A family membership shall be $30 per year and each family member who is licensed shall have a vote.  

Article V – Officers

Section 1. Officers. The officers of the club shall be President, Vice President, Secretary, Treasurer and Trustee, and each shall hold a valid amateur radio license.  These officers shall constitute the Executive Committee of the Club.

a. President.  The presiding officer of the club shall be the President who is the chairman of all regular and special meetings.  The President shall be the Club’s spokesperson and represent the Club in contacts with other organizations.  Although the President is a non-voting member of the Board, in the event of a tie, the President shall cast the deciding vote. The President is authorized to spend $200 without Board Approval.

b. Vice-President.  The Vice-President shall assist the President as well as preside as Chairman of all Club meetings in the event the President is unable to attend. If the President is unable to fulfill his or her term of office, the Vice-President will serve the President’s remaining time.

c. Secretary.  The Secretary shall keep a record of minutes of all Club meetings and is the prime correspondent for the club. The Secretary may request that an appointed member assist him or her in the performance of these duties.

d. Treasurer.  The Treasurer shall receive all funds of the Club, keep an accurate record of receipts and expenditures, and will expend Club funds with approval by the Club’s officers. The Treasurer will present a report of receipts and expenditures at the Club’s monthly meeting.  All checks shall be signed by the Treasurer or other officers designated by the President. The Treasurer shall maintain a roster of members with updates provided to the Secretary and the Public Information Officer (PIO).  

e. Trustee.  The Trustee shall assume full responsibility, both technically and legally, for the proper operation of the Club’s radio station. The license for said radio station shall be assigned to the Club in his or her name.  The term of the office shall run concurrently with the license. The Trustee shall hold a valid Extra Class license.

Article VI - Nominations, Elections, Terms of Office and Installation of  Officers

Section 1. Nominating Committee.  Prior to the election, a Nominating Committee will be appointed by the President to request who in the membership would like to be considered for an office.  According to Roberts Rules of Order, the Nominating Committee shall then select a candidate for each office and present the slate at a meeting held one month prior to the election. At that meeting nominations may also be made from the floor.

Section 2. Elections.  Elections will be held at the regular Club meeting in the month of December following a second call for additional nominations of officers from the floor during that meeting. 

Section 3.  Voting privileges. Voting privileges shall be limited to those members holding a valid amateur radio operator’s license and whose dues are current.  Voting shall be by voice vote if a slate is presented.  If more than one person is running for an office, a ballot vote shall be taken. Members who are under 18 years of age will not be eligible to hold an office.

Section 4.  Terms of Office.  An elected officer’s normal term shall be 1 (one) year.  There shall be no limit on the number of terms an officer may serve.

Section 5. Installation of officers. Installation of officers shall take place at the regular meeting in January which shall be considered the first month of the Club’s fiscal year.  The President may call for a special meeting for the installation of officers during the month of January.

Section 6. Vacancy. In the event of a vacancy in any office, except president, the membership shall elect a successor to serve for the remainder of the term at the next regular meeting or at a special meeting if necessary.

Article VII – Procedures

Unless otherwise provided by the By-Laws, Robert’s Rules of Order shall govern all parliamentary procedures of the club at regular or committee meetings.

Article VIII - Committees

Section 1.  Membership. Committees may consist of members and Board members with the President as an ex-officio member of all committees.  All committees shall be appointed and discharged by the President. 

Section 2.  Standing Committees.  The following committee may  be held by the organization:  Program, Activities, Skywarn, Volunteer Examiner (VE),  PIO (Public Information Officer), Event Coordinator, ARES/Emergency Communications, Field Day and Contesting, Elmering/New Ham Assistance, Estate and Bereavement.

Section 3.  Additional Committees. The President may appoint additional committees as needed.

Article IX – Resignations and Suspensions     

Section 1.  Any member may resign from the club by submitting written resignation to the Secretary, such resignation to become effective after the approval of the Club’s Officers.

Section 2.  Any member whose conduct is judged inappropriate by the membership reporting to the Board, and after notice and hearing, may be subject to disciplinary action.

Article X - Disciplinary Action 

Any of the following disciplinary actions shall be taken after a hearing and upon recommendations of an appointed Disciplinary Committee.

(a)    A member may be warned with the concurrence of a majority of the members voting at a regular or special meeting.

(b)    A member may be suspended from active membership for a period designated in the Disciplinary Committee’s recommendations with the concurrence of two-thirds of the members who are present and voting at a regular or special meeting.

(c)    A member may be expelled with the concurrence of three-quarters of the members who are present and voting at a regular or special meeting.

Article XI – Amendments

Section 1. Amendments to these By-laws can be proposed by any member at any regular meeting.  

Section 2. Notification of the proposed Amendment shall be in written form and submitted to the Secretary.  The proposed Amendment needs to include what had been stated in the By-Laws in addition to how the new context should be stated. 

Section 3.  The Secretary shall record the proposed Amendment and shall be responsible for presenting it to the membership at the next meeting.

(a)     At the 1st meeting the proposed Amendment shall be read and open for discussion and/or modified by the presenting member and tabled until the next regular meeting.

(b)     At the 2nd meeting, the proposed Amendment shall be read again and open for discussion by the membership, and/or modified by the presenting member and  tabled until the next regular meeting.

(c)     At the 3rd meeting, the proposed Amendment shall be discussed and voted on by two/thirds of the members present.  If passed it will become part of the By-Laws of the Club.  If the proposed Amendment doesn’t pass, it can be tabled and reopened at a later date (see Section2).